Expense Reimbursement Procedure New!
All expense reimbursements must be submitted through Concur for all of UofT employees: uoft.me/concur.
(Visitors/non-employees & students without active employee status please see below).
UofT Employees
- Log into Concur uoft.me/concur using your UTORid and password.
- Complete two-factor authentication using the Duo Mobile app (if prompted).
- If you receive an error, please contact chem.businessoffice@utoronto.ca with your name and personnel number (if applicable).
- For any help with Concur, please refer to the UofT Concur support site or reach out directly to chem.businessoffice@utoronto.ca
Visitors/Non-Employees (CAD or USD reimbursement issued to Canada or United States mailing address only – via cheques)
- Please complete the Visitor – Expense Reimbursement Information Request Form. This can be done by the claimant themselves, or by staff member on the visitor's behalf.
- Submit the completed form, all relevant receipts and the funding source to charge to chem.businessoffice@utoronto.ca.
- The Business Office will create a temporary Concur profile, which will take about 24 hours to create, and submit the claim on the visitor’s behalf.
- Once the temporary Concur profile is live, the business office will send a copy of the reimbursement to the claimant for approval via email before processing.
Visitors/Non-Employees (foreign currency reimbursement or if claimant’s mailing address is outside Canada or United States)
- Please complete the Expense Reimbursement (Excel).
- Submit the completed form and all relevant receipts to chem.businessoffice@utoronto.ca.
- The reimbursement will be sent via wire transfer, which may take up to three weeks to process.
Students without an Active Employee Status.
- Please complete the expense reimbursement form Expense Reimbursement (Excel) .
- Submit the completed form and all relevant receipts to chem.businessoffice@utoronto.ca for processing via cheque.
Reimbursement Checklist
- Expense Reimbursement Checklist - last updated April 1, 2026.
Business/Premium Economy Air Travel Request Form
(Note: Approval must be obtained in advance of booking the flight.)
Missing Receipt Declaration Form – if receipt is lost or not provided by the vendor
- For Employees, please declare the missing receipt on Concur under the “Manage Attachments” tab.
- For visitors/non-employees & students, please fill out the missing receipt declaration form.
Petty Cash
- For expenses less than $100, please complete the Petty Cash Voucher form. Completed forms should be submitted in person to the Business Office.
Contacts for Support
- Chemistry – chem.businessoffice@utoronto.ca
- Concur Team - UofT Concur Travel concur.travel@utoronto.ca
Purchasing Forms
Please complete with Authorized Signature and email it to chem.businessoffice@utoronto.ca for processing.
- Purchase Requisition.
- Sole Source Limited Tendering and Non-Application (Procurement Policy Exemptions Justification Form)
- Non-Ontario Business Justification (NOBJ) form (when purchasing value over CAD$10,000 from a non-Ontario business)
- Small Supplier Certification Form
- uSource Funds Center Approval Workflow form
Payroll Forms
Please note that all new employees are required to provide photocopies of a valid SIN card, Employment Authorization if neither a Canadian Citizen nor Landed Immigrant, and a copy of a personal cheque for direct deposit of payroll. New employees must also complete the appropriate Hiring form and the TD1 Federal and TD1 Ontario.
Building Services and Operations
For renovations, repairs, caretaking and service order requests please email Grace Flock at grace.flock@utoronto.ca
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Admin Standard Operating Procedures
Other Forms