Reporting an Incident in Chemistry
There are numerous individuals who can be contacted to discuss or report concerns or complaints in areas including but not limited to research conduct, safety, harassment, discrimination, mental health, etc.
These include leadership members at the departmental (Chem/CPS/DPES), divisional (FAS/UTM/UTSC/SGS), and university levels.
If it is possible and you feel comfortable approaching them, we recommend working first with the individuals involved and/or their direct advisors/supervisors/managers to discuss issues and/or resolve conflicts.
In some instances, it may be appropriate to simultaneously communicate with departmental leadership as well, or to communicate only with the leadership team. This may take the form of obtaining advice, informal discussion, or more formal procedures. Such consultations can be requested on a confidential basis and depending on the context be directed toward the appropriate leadership members.
Should a formal complaint be requested or recommended, these proceedings will also remain confidential.
Chemistry community members are encouraged to reach out to their advisors/supervisors/managers, doctoral committee members, or department leadership team members should they wish to understand more about formal complaint procedures.
The Department of Chemistry maintains confidentiality in all discussions with students, staff and faculty in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA). There are two exceptions:
- If we believe any person is in danger/harm, we are obligated to report the matter to the relevant University body.
- If a request is made to share confidential information with another person, we will work to share the information in a manner that individuals feel comfortable with.
What happens when a concern or complaint is brought forward in the Chemistry Department?
- Complainant comes forward to a member of the Department leadership team (Chair/Associate Chair/CAO etc.)
- A meeting with the complainant will be held for the purpose of gathering more information and to understand more about the situation.
Note on best practice: As the complainant, you should state that you expect that this conversation will remain confidential.
- Potential options on how to move forward will be provided to complainant.
- It is up to the complainant as to whether or not they want to move forward formally with the complaint.
- If additional insights are needed, member of the leadership team would reach out to experts to gain advice.
- Follow up meeting is arranged to determine next steps